An expanding business truly is something worth celebrating. Yet during these times, offices will need to be relocated as a result of the continual growth of the organization. It’s important during these times to ensure your move goes smoothly with minimal impact to the operations of the business, or perhaps zero if possible. This can be achieved with the proper Office relocation service. The logistics of moving an entire office and business can be daunting and thus ensuring your workspace is in safe hands gives you the peace of mind that you can set up your new office as quickly and efficiently as possible.
Part 1 – CREATE A TIMELINE
Indicate the steps that need to be done the day before your planned move, ensure that a timeline is created for efficiency. For example, you will need to let the employees know that you are moving as well as changing or updating licenses, internet, phone services, and insurance policies.
Part 2 – PUT TOGETHER A TEAM
The next step is to put together a team that is willing to help you with everything. Once you are determined that you have a solid one, assign them the roles and ensure you constantly delegate tasks accordingly, meetings should regularly be called to monitor progress. Making sure you have a good rapport with each team member is a crucial aspect of an efficient move, there needs to be a solid flow of communication so that no time is wasted in preparing everything to be moved.
Part 3 – STICK TO YOUR BUDGET
Every project has a budget. So when searching for your Office Relocation consultants proper budgeting and planning need to be considered before you select them for the job. The cost-effectiveness needs to be worked out as some options could be cheaper however in the long run, it could be better to select the more expensive option that will do a significantly better job. If there is office equipment that needs to be replaced and office seats that are almost non-functional, replace them accordingly.
Movers may need to be booked in quite a long time before the actual move takes place, so ensure you allocate sufficient time to account for their calendar and timeframe. Scout for quotes and see how much their services are before you finalize booking a specific one. When moving into the new location, they might require some renovations, cleaning, painting, and carpenter services.
Part four – COMMUNICATE WITH THE CLIENTS AND VENDORS
One of the more difficult parts of moving is informing your clients, most especially, the local ones, that you will no longer be there. But it is necessary for any business to update your clients and to let them know about your move. You should ensure you call or email any local customers or clients who could be affected by your moving, it’s also worth making a note on any website or social media outlets that are linked to the business.
The same goes for the vendors, to ensure a fast and swift change of business locations, make sure that you communicate with them and inform them of anything that will be impacting them. While some of this may be done over the phone, the majority will have to ask you to fill in a form that could take a significant amount of time to take effect, try to avoid clashing the move date with a delivery date.
Finally, ensure the change of address to the bank and print new business cards to disseminate to prospective customers in the new location.
